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Win a free volunteer or intern abroad trip - Terms and Conditions

  1. These terms and conditions relate to the "Win A Free Trip To Volunteer Or Intern Abroad" promotion ("Promotion") operated by International Volunteer HQ Limited (NZBN 9429033430133), 99 Devon Street West, New Plymouth, New Zealand ("IVHQ").
  2. Information on the prize and how to enter form part of these conditions of entry. By entering this Promotion, you agree to be bound by these conditions of entry and all decisions of IVHQ which are final in all matters relating to the Promotion. The Promotion and these conditions of entry are void to the extent prohibited by law.
  3. IVHQ reserves the right to change these conditions of entry without prior notice. All dates are subject to change if necessary in IVHQ’s discretion. Any changes to these conditions of entry will be published on the IVHQ website at www.volunteerhq.org.
  4. Employees of IVHQ, Intern Abroad HQ and their subsidiaries and affiliated companies, and members of their immediate families or households, are ineligible to enter this Promotion.
  5. The Promotion commences on January 24, 2020 and closes at 7pm PDT on March 31, 2020 ("Promotional Period"). Entries received outside of the Promotional Period will not be accepted.
  6. The rules of the Promotion and how to enter are as follows:
    1. All entrants into the Promotion must:
      1. be 18 years of age or older;
      2. hold a valid passport with at least 6 months validity at the date of travel;
      3. meet the requirements to volunteer abroad with IVHQ - a clean a clean criminal record.
    2. The Promotion is open to anyone worldwide who meets the requirements in clause 6(a).
    3. Entries are deemed to be received at the time the “Win A Free Volunteer Or Intern Abroad Trip” submission is received by IVHQ and IVHQ records are conclusive as to the time of receipt.
    4. IVHQ will judge the competition and the winner will be picked from all valid entries on March 31, 2020 at IVHQ's offices in New Plymouth, New Zealand.
    5. The winner will be notified by email and/or DM on Facebook/Instagram/Twitter within 28 days of the end of the Promotional Period. If the winner cannot be contacted or does not claim the prize within 7 days of notification, IVHQ reserves the right to withdraw the prize from the winner and pick a replacement winner.
    6. Upon accepting the prize, the winner's name will be published on IVHQ and Intern Abroad HQ’s social media channels. The decision is final, and no correspondence will be entered into, including in the event of a dispute. By registering you consent to having your name shared if you are selected as the winner of the Promotion and accept the prize.
    7. IVHQ reserves the right to cancel or modify the Promotion if it considers, in its sole discretion, the administration of the Promotion is impaired for technical or other reasons beyond its reasonable control and, in such an event, may select the winner from all valid entries received prior to the impairment.
  7. The prize is as follows:
    1. A flight credit valued at US$1,000 ("Flight Credit"), Registration Fee credit valued at US$299, 2-week Program Fee credit to the value of US$2,020, Insurance to the value of US$150 and Airport Drop-Off to the value of US$50.
  8. Prize conditions:
    1. The Flight Credit may only be put towards return flights from the winner’s country of residence to the IVHQ or Intern Abroad program destination.
    2. Flights must be the most direct route to the IVHQ Program destination. Additional layovers or transport costs are at the winner's sole discretion and expense.
    3. The prize winner must travel and begin their IVHQ or Intern Abroad HQ program before December 30, 2020 and the flight booking must be confirmed with IVHQ Flights before June 1, 2020. If the winner is, for whatever reason, unable to confirm the booking before June 1st, 2020 or travel before December 30, 2020, whether the failure was due to reasons beyond the winner's control or otherwise, then the winner will forfeit the prize.
    4. The IVHQ Flight Credit may not be used to pay for any fees or additional flight costs where the winner has already booked flights or wishes to change or cancel their flights for whatever reason.
    5. Acceptance of prize constitutes permission for IVHQ to use the Promotion winner’s name, likeness, and entry for purposes of advertising and trade without further compensation, unless prohibited by law.
    6. The IVHQ Flight Credit cannot be refunded, transferred, substituted or redeemed for cash.
    7. The Insurance Credit may only be used towards the winner’s personal insurance during their IVHQ program and must be booked through IVHQ’s insurance provider.
    8. The prize winner is solely responsible for ensuring they have adequate insurance cover through IVHQ’s insurance provider. Should the required insurance cover exceed US$150, it is the responsibility of the prize winner to pay the remainder.
    9. Should the insurance cost be less than the prize winner’s US$150 insurance credit, the remainder cannot be refunded, transferred, substituted or redeemed for cash.
    10. The Registration Fee credit can only be put towards the prize winner's IVHQ or Intern Abroad HQ Registration Fee and cannot be gifted to anyone else.
    11. The prize winner’s previous Registration Fee payment will be refunded in full to the platform where payment was made.
    12. The Airport Drop-Off credit is to solely be used on the prize winner’s return trip to the airport at the completion of their IVHQ or Intern Abroad HQ program.
    13. The prize winner is to coordinate with their IVHQ Program Manager the required Airport Drop-Off and this will be communicated to the in-country team. The Airport Drop-Off credit will be applied on behalf of the prize winner.
  9. The winner of this Promotion must also:
    1. Submit photos, videos and blog content from their volunteer trip (within 4 weeks of completing the program) and accept the use of this imagery by IVHQ and Intern Abroad HQ on their website and in other marketing channels including but not limited to social media and email.
    2. Ensure all content shared with external networks and social media platforms is aligned with guidelines provided by IVHQ or Intern Abroad HQ prior to the recipient’s volunteer trip.

General terms:

  1. The winner will be responsible for covering all other costs associated with traveling to and from the IVHQ or Intern Abroad HQ program, including but not limited to flights (for any amount over the US$1,000 IVHQ Flights credit), travel insurance (for any amount over US$150), visas, vaccinations, criminal background check and spending money.
  2. The Promotion is in no way sponsored, endorsed, administered by, or associated with Facebook, Instagram or Twitter.
  3. Please refer to IVHQ’s privacy policy for information about how IVHQ collects, uses and discloses your information.
  4. All entrants into the Promotion and the winner are also subject to the International Volunteer HQ Terms and Conditions of Service.
  5. The Promotion and these conditions of entry are governed, construed and interpreted under the laws of New Zealand.

How to get started

Pick a destination + project and apply for free
Meet your personal volunteer travel expert
Pay the Registration Fee to secure your place and upgrade your MyIVHQ account
Get ready to volunteer abroad, we’ll support you every step of the way!